How to print a webpage/document using shortcuts

Issue:

How to Print a Document or Webpage

Description:

This article provides a simple, universal method for printing documents, webpages, and other printable content from most applications and web browsers on a Windows or macOS computer.

Applies To:

• Most Windows applications (e.g., Microsoft Word, Excel, PowerPoint, Notepad)

• Most macOS applications (e.g., Pages, Numbers, TextEdit)

• All major web browsers (e.g., Chrome, Firefox, Edge, Safari)

• Any computer with an installed and configured printer

Resolution Steps:

Step-by-Step Guide:

1. Open the Print Dialogue:

   • With the document, image, or webpage you wish to print currently active and in focus:

     • On Windows: Press the keyboard shortcut Ctrl + P.

     • On macOS: Press the keyboard shortcut Command + P.

   • Alternatively, you can usually find a "Print" option in the application's "File" menu (e.g., File > Print).

2. Adjust Print Settings (Optional but Recommended):

   • The "Print" dialogue box will appear, showing various settings. This is where you can customize your print job. Common settings include:

     • Printer Selection: Choose which available printer you want to use.

     • Copies: Specify how many copies of the document you need.

     • Pages: Select whether to print all pages, a custom range of pages (e.g., 1-5), or only the current page.

     • Layout/Orientation: Choose between Portrait (vertical) or Landscape (horizontal) orientation.

     • Color/Black & White: Select if you want to print in color or grayscale.

     • Double-Sided (Duplex): If your printer supports it, choose to print on both sides of the paper.

     • Paper Size: Verify or change the paper size (e.g., Letter, A4).

     • Scaling/Fit: Adjust how the content fits on the page.

   • Take a moment to review and change any settings to your liking.

3. Initiate Printing:

   • Once all your settings are configured, locate and click the "Print" button (or "OK" on some older dialogues).

   • Your document or webpage will then be sent to the selected printer.

Troubleshooting / Additional Information:

• Printer Not Responding: If nothing happens after clicking print, ensure your printer is turned on, properly connected to your computer (via USB or network), and has paper and ink/toner. Check the printer's display for any error messages.

• Default Printer: You can set a default printer in your operating system's settings (Windows: Settings > Bluetooth & devices > Printers & scanners; macOS: System Settings > Printers & Scanners) to save time when printing.

• Print Preview: Most applications and browsers offer a "Print Preview" option within the print dialogue. It's always a good idea to use this to ensure the document will look as expected before printing, saving paper and ink.

• PDF Option: Instead of printing to a physical printer, you can often "Print to PDF" to save a digital copy of the document or webpage. This is useful for archiving or sharing without a physical printout.